Location Host Criteria

The Charlotte Chamber hosts several events each year in alignment with our mission in delivering value to our members and investors to connect, innovate and grow opportunity for all who do business in Charlotte. We create several opportunities to host member events. If you are interested in hosting a Charlotte Chamber event, please see the guidelines listed below.

NMEET-UPS

  • Chamber members preferred
  • Chairs needed
  • Two organizational contacts for follow up
  • Private room preferred, but not required

For more information on Charlotte Chamber Meetups, email Katie Tanner at ktanner@charlottechamber.com

SMALL BUSINESS MEETINGS (for 25 or less)

  • Private location large enough to accommodate attendees
  • Adequate parking
  • Area for catering set up (if food is served)
  • Adequate table(s) and chairs for attendees

MEDIUM-SIZED MEETINGS (for 50 or less)

  • Private location large enough to accommodate attendees
  • Convenient entrance/exit
  • Adequate parking
  • Registration area with table or counter space
  • Area for catering service (if food is catered)
  • Adequate table(s) and chairs for attendees with desired set up managed by host
  • Audio visual support preferred (microphone, podium, screen, ability to connect laptop/projector)

LARGE MEETINGS/EVENTS (for 100 or more)

  • Private location large enough to accommodate attendees
  • Convenient entrance/exit
  • Adequate parking
  • Air conditioning set well in advance of meeting
  • Coat rack suggested in the winter/rainy weather
  • Separate registration area with table(s)
  • Skirted and standard-sized 6ft tables for registration and event exhibitors
  • Area for catering service (if food is catered)
  • Full service banquet package (if food must be provided by host)
  • Adequate skirted table(s) and chairs for attendees with desired set up managed by host
  • Audio visual support preferred (microphone, podium, screen, ability to connect laptop/projector)
  • Charlotte Chamber member

BUSINESS AFTER HOURS/CCYP Mixer

  • Location large enough to accommodate 100-300 people (attendance numbers vary)
  • Convenient entrance/exit
  • Adequate parking
  • Air conditioning set well in advance of meeting
  • Coat rack suggested in the winter/rainy weather
  • Registration area
  • Skirted and standard-sized 6ft tables for registration and event exhibitors
  • Area for catering & beverage service
  • Full service banquet package (if food must be provided by host)
  • Charlotte Chamber member

OUTDOOR LOCATION

  • Location large enough to accommodate attendees
  • A plan for bathroom needs identified
  • A plan for running water identified
  • Complete support from host location onsite for maintenance support, garbage removal assistance, identifying electrical outlets
  • A plan for promotional event signage supported and identified by host
  • Rain plan/alternate location identified
  • Set up assistance from host
  • Site visit accommodations provided by host
  • Clean up assistance from host

*In the event the host needs to cancel/reschedule for any reason, a 60-day notice must be provided
*If air conditioning restraints, please be mindful of the time of year for requested hosting
*Meeting criteria does not guarantee host selection. Final determination to be made by managing staff.

Email Katie Tanner at ktanner@charlottechamber.com to request to be a Charlotte Chamber Meeting or Event Host